Expat
onboarding pack

Your employee arrives in Poland on Monday. Do they know what to do first?

Most don't. And that gap — between arrival and orientation — lands in your HR inbox, not theirs.

Hiring internationally is the easy part. What happens after the contract is signed is where most companies lose time and goodwill.

A new employee arrives in Poland without knowing how to register their address, what PESEL is or why they need it, how ZUS works, how to access healthcare, or what the first 30 days actually require of them administratively.

They're capable, motivated, and completely disoriented. The questions start immediately. The support often doesn't.

This isn't a reflection of their competence. It's a gap in onboarding that most companies haven't filled, because nobody told them it needed filling.

The Expat Onboarding Pack closes that gap before it opens.

What is it?

A structured, practical introduction to living and working in Poland – prepared for your employee before or on arrival, tailored to their specific situation and role.

Not a generic welcome document. Not a list of links. A clear, context-aware guide to what Poland actually requires of someone arriving here for the first time.

What it covers?

  • Practical daily life in Poland Housing registration, banking, transport, local orientation — the things that take weeks to figure out alone and an hour to explain clearly.

  • Polish administrative systems PESEL, ZUS, NFZ, tax residency basics — explained in plain language, with next steps and what to do when things don't go as expected.

  • Communication and workplace norms How professional communication works in Poland, what to expect in a Polish workplace, and where cultural misreads typically happen.

  • Tailored recommendations Adjusted based on the employee's situation — city, role, family circumstances, prior experience with Poland.

How it works?

Top view of a person working on a laptop at a wooden desk. The person is wearing a blue denim jacket and a red and white striped shirt. On the desk are a cup of coffee, eyeglasses on a teal cloth, a black pen, a smartphone, a potted plant, a container with colored pencils, and a box of paper clips.

Step 1: Intake

You share basic information about your employee: where they're relocating from, their role, their arrival date, any specific circumstances.

A person wearing a red long-sleeve shirt and a wristwatch is writing on a paper on a dark wooden table, with papers and a pen in their hands.

Step 2: Preparation

The pack is prepared within 5 business days. Written in clear English, structured for practical use from day one.

Get in touch
A man with dark hair and a beard sitting at a marble table in a cafe, waving and smiling at his laptop. There is a glass of orange juice on the table. The cafe has wooden shelving and decor, with natural light coming through the windows.

Step 3: Delivery

Delivered digitally directly to you or your employee. Available with an optional 30-minute Q&A session for the employee if needed.

Options & pricing

Individual pack

For a single employee

From 300 EUR

Delivered within 5 business days

Tailored to your employee's specific situation

Optional 30-minute Q&A session available

Team package

For 3 or more employees

From 250 EUR per employee

Timeline agreed individually

Each pack tailored separately

Optional Q&A sessions available

Pricing may vary depending on complexity of situation and scope of tailoring required.

Who this is for?

This pack is relevant if your company:

  • Is hiring internationally for the first time in Poland

  • Has experienced HR friction after bringing employees across

  • Wants to reduce time spent answering basic orientation questions

  • Is scaling a team in Poland and needs a repeatable onboarding process

FAQ

  • Relocation agencies handle logistics — lease signing, registration appointments, document translation. This covers what happens after that: how Poland actually works day to day, what systems your employee will encounter, and how to navigate them without constant support.

  • Yes. Companies with ongoing international hiring typically use BWP on a per-employee basis or arrange a standing package for recurring use.

  • Language and orientation are separate things. Knowing some Polish doesn't mean understanding how ZUS works or what communication norms to expect in a Polish workplace. The pack addresses both.

  • The intake takes 15–20 minutes. After that, the process runs independently.

Your employee's first 30 days in Poland set the tone for everything that follows. The onboarding pack makes sure those days are productive, not disorienting.

Get in touch to arrange a pack:

Not sure if this fits your situation? Use the form to send a quick message (English or Polish) and we'll let you know within 24 hours.